Privacy Policy

Speed Proses Kontrol Sistemleri San. Tic. Ltd. Şti. ("Speed Proses", "we", "us") respects your right to privacy and is committed to protecting the personal data you share with us through speedproses.com (the "Site"). This Privacy Policy explains what data we collect, why we collect it, how we use and protect it, and the rights you have under the Turkish Personal Data Protection Law No. 6698 ("KVKK") and, where applicable, the EU General Data Protection Regulation ("GDPR").

By using this Site, you confirm that you have read and understood this Privacy Policy. If you do not agree with any part of it, please discontinue use of the Site.

The data controller responsible for personal data collected through the Site is:

Speed Proses Kontrol Sistemleri San. Tic. Ltd. Şti.

Karacaoğlan Mah. 6157/1 Sk. No: 21G İç Kapı No: 21, 35070 Bornova / İzmir, Türkiye

Email: info@speedproses.com · Phone: +90 232 472 24 44

All privacy-related requests should be directed to the addresses above or submitted via the KVKK Application Form available on this Site.

We only collect personal data that you voluntarily share with us or that is automatically generated by standard web infrastructure. The categories below summarise what we may process:

• Identity data — full name, company name, job title (when provided in the contact form or in correspondence).

• Contact data — email address, telephone number, postal address (when provided).

• Communication data — the subject and content of any message you send us through the contact form, by email, or by phone, together with our reply.

• Technical data — IP address, browser type and version, operating system, device type, referring URL, pages viewed, timestamps, and similar diagnostic information collected through standard server logs.

• Cookie and analytics data — identifiers and behaviour data collected via cookies as described in our Cookie Policy. Optional analytics cookies are only set after you accept them.

We do not knowingly collect special categories of personal data (such as health, religion, biometric, or political opinions) through this Site, and we ask that you do not include such information in messages you send us.

Personal data collected through the Site is processed for the following purposes:

• Responding to your inquiries, technical questions, quotation requests, and after-sales support requests.

• Sending offers, technical proposals, or product information that you have specifically requested.

• Establishing, performing, and following up on commercial relationships.

• Operating, maintaining, and securing the Site and the underlying infrastructure.

• Analysing usage patterns and improving the content, performance, and accessibility of the Site (only with consent for non-essential analytics).

• Fulfilling legal, regulatory, and contractual obligations, including record-keeping required by tax and commercial legislation.

Under Article 5 of KVKK and, where applicable, Article 6 of GDPR, we process personal data on one or more of the following legal grounds:

• Your explicit consent — for example, when you submit the contact form or accept optional cookies.

• Performance of a contract — when processing is necessary to provide a service or product you have requested.

• Legal obligation — when we are required to keep records or respond to lawful requests from competent authorities.

• Legitimate interests — for example, ensuring the security of the Site, preventing fraud or abuse, and operating our business in a reasonable way, balanced against your fundamental rights and freedoms.

We collect personal data through the following channels:

• Directly from you — when you fill out the contact form, write to info@speedproses.com, call us, or otherwise communicate with our team.

• Automatically — through cookies, server logs, and analytics tools when you browse the Site, as detailed in our Cookie Policy.

• From publicly available sources — in limited cases, such as when verifying business contact information you have provided.

We do not sell, rent, or trade your personal data. We may share limited data with the following categories of recipients, strictly to the extent necessary for the purposes described in this policy:

• Service providers — hosting, email delivery, analytics, and IT support providers that operate the Site on our behalf, under appropriate confidentiality and data-processing terms.

• Professional advisors — lawyers, auditors, or consultants where required for compliance, advice, or the protection of our legal rights.

• Public authorities — when disclosure is required by law, court order, or a binding request from a competent authority.

Where service providers are located outside Türkiye, transfers are conducted in line with KVKK Articles 9 and (where relevant) GDPR Chapter V, using recognised safeguards such as Standard Contractual Clauses.

Some infrastructure, hosting, and analytics services we rely on may process data outside Türkiye, including in the European Union or the United States. Where such transfers occur, we work with providers that offer recognised safeguards (e.g., Standard Contractual Clauses, equivalent technical and organisational measures) and we limit the scope of data shared to what is strictly necessary.

We keep personal data only for as long as is necessary to fulfil the purposes for which it was collected and to meet our legal obligations:

• Contact form and email correspondence — retained for the duration of our communication and, if a business relationship follows, for the periods required by Turkish commercial and tax legislation (typically up to 10 years).

• Server logs and security-related technical data — retained for short operational periods (generally up to 6 months) defined by our hosting provider.

• Analytics data — retained for the periods configured in the analytics tool, only when consent has been given.

When the retention period ends, personal data is deleted, destroyed, or anonymised in line with KVKK and our internal data retention policy.

Under Article 11 of KVKK — and equivalent rights under GDPR where applicable — you have the right to:

• Learn whether your personal data is being processed.

• Request information about the processing if it has occurred.

• Learn the purpose of processing and whether your data is used in line with that purpose.

• Know the third parties to whom your data is transferred, in Türkiye or abroad.

• Request correction of inaccurate or incomplete data.

• Request deletion or destruction of your data within the limits of applicable law.

• Request notification of corrections, deletions, or destructions to third parties to whom data has been transferred.

• Object to outcomes that are produced solely by automated analysis and that affect you negatively.

• Claim compensation for damages caused by unlawful processing.

To exercise any of these rights, please use the KVKK Application Form available on the Site or write to info@speedproses.com with sufficient detail to identify your record. We will respond within the period required by law (no later than 30 days).

We take reasonable technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, or destruction. These include access controls, encryption in transit (HTTPS), regular software updates, and staff awareness on data protection matters.

Despite these measures, no internet transmission or storage method is 100% secure. We continuously review our safeguards to maintain a level of security appropriate to the risks involved.

The Site uses a limited set of strictly necessary cookies and, with your consent, optional analytics cookies. For full details, including the categories and purposes of cookies and how to manage them, please see our Cookie Policy and Cookie Disclosure Notice.

The Site is intended for business users and is not directed at children. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can promptly remove the information.

The Site may contain links to third-party websites or embed third-party content (for example, a Google Maps view on the Contact page). We are not responsible for the privacy practices of these third parties; please review their respective privacy notices before sharing personal data with them.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. The latest version is always available on this page, with its last-updated date shown alongside. Material changes will be highlighted on the Site or communicated to you where appropriate.

For any question, complaint, or request related to this Privacy Policy or to the processing of your personal data, please reach us at info@speedproses.com, by phone at +90 232 472 24 44, or in writing at the postal address listed under "Data Controller" above.

You also have the right to file a complaint with the Turkish Personal Data Protection Authority (KVKK Kurumu) if you believe your rights have been infringed.